When we approach the market, we’ll sometimes advertise the contract opportunity on the Government Electronic Tender Service (GETS), but sometimes we’ll reach out to one or more suppliers directly. When we directly approach suppliers, we might contact suppliers that have registered their interest through the Supplier Portal, but this is not guaranteed.
When we invite suppliers to bid for a specific contract opportunity, we’ll typically issue a document called a Request for Proposals (RFP), or a Request for Tenders (RFT), Request for Quotes (RFQ) or Call for Registrations of Interest (ROI). Please respond to these invitations if you wish to be considered for the contract, regardless of whether or not you’ve already registered your interest via the Supplier Portal.
This means you’ll be notified if any of our contracts are advertised on GETS, and we’ll have information about your organisation and your capabilities. Current, past and prospective suppliers should all do this.
If you haven’t worked for us before, and you’ve been awarded a contract or asked to provide us goods or services, we’ll set you up as a new supplier in our Finance system. The Council staff member managing your contract will liaise with you to get the information we need.
Our standard payment terms: We’ll pay you on or before the 20th of the month following the date of your invoice.
Invoicing us: To be paid, you must always quote the applicable purchase order number on your invoice. If you haven’t received a purchase order, contact the Council staff member managing your contract. Email your invoice to email@example.com
We expect our suppliers to meet the expectations of the New Zealand Government, set out in the Supplier Code of Conduct. You’ll need to make your subcontractors aware of this code as well.